As we look towards 2022, many HR departments are focused on improved efficiencies, centralized data management, and data-driven decisions. From security to improved team management, from payroll to hiring and training, HR software is offering HR departments an easy way to streamline processes, reduce costs and even improve employee retention.

Here are six reasons to “go live” with a new HR software platform in January 2022.

1. Improved Productivity and Efficiency

Employees need tools to avoid wasting time on manual, repetitive tasks. New HR software platforms are designed to alleviate the load of those daily low-value tasks, allowing people to focus on the more challenging and productive aspects of their work. As a result, employees can accomplish more at the end of the day. Improved productivity and efficiencies achieved through automation saves time and money across all departments. 

Features such as self-service access to HR software also allows everyone from line managers to employees to manage minor HR-related tasks from vacation scheduling and approvals to training and payroll errors. As a result, your HR team is freed up to focus on big-picture tasks. Employees feel more empowered to take action for themselves, and you can even introduce policies that allow more meaningful self-management for things such as career goal setting, training and performance review scheduling.

2. Centralized, Secure Employee Data   

Updated HR software centralizes sensitive and confidential personal information for employees. A new workforce management system eliminates the need for multiple data storage locations, which not only improves security but also streamlines employee data management to avoid overlap, errors and repetitive, time-consuming manual entries. Your HR team reduces the risk of exposure due to cyber-attacks while offering a sense of security to employees.  

3. Empowering Remote Workforces

Today’s workforce needs to remain responsive. As a result, finding software that improves operational resilience such as a remote workforce setup can help you continue to meet organizational objectives. Remote workforces are becoming more common, yet many organizations fail to introduce new work from home policies. Including remote workforce management software in your HR platform helps improve policies, while maintaining an inclusive workforce where everyone understands their roles. Employees have the tools they need to perform their duties while managers maintain control over their team.

Customized remote workforce management software can be designed to manage employees from the moment they are hired, offering self-serve onboarding and training features and following through with employee time tracking and development. Features focus on productivity, keeping team members involved and improving connectivity so workflows remain efficient.

4. Data-backed Decisions

When management and HR teams have access to data, they are more apt to use that data to make important employee-related decisions. They have the information they need to look for patterns, spot trends and determine when interventions might be required. They can present proof that changes are required for things such as increasing or decreasing hours, providing more training to improve efficiencies or where there are patterns of employee churn in certain positions or departments. Departments can take a more proactive approach to keep employees engaged to improve retention, while also weeding out overstaffed departments or less productive roles.

5. Effective Hiring and Onboarding Processes

Strong employee performance begins with the hiring process. When you have effective, efficient HR software you can streamline the hiring process. This includes:

  • Applicant tracking: Streamline recruitment with easy candidate eligibility checklists, while growing your talent pool to find more qualified candidates. Reduce the effort required by your HR team with easy FAQs, self-service models, etc.
  • Onboarding: Provide a self-guided solution for new hires to reduce the amount of help they require from the HR department or team members. You can also include a self-guided training portal that walks them through everything they need to know quickly and effectively.

When you get things right from the start, you can improve retention, see improved productivity due to placing the best candidate in your openings, and also reduce disruption to your departments due to a more streamlined onboarding process.

6. Payroll Accuracies and Compliance

Improving efficiencies in payroll reduces the risk for errors and non-compliance in your industry. Your schedules align with your time tracking and all the information fed into your system is accurately tracked in real-time. Combined with self-service features, employees can access their own records and make corrections instead of needing to work with someone in HR. Information is correct, so you experience fewer queries and reduce time trying to resolve payroll issues.

Now is the time to consider your HR software platform options so you are ready to go live in January 2022.

About The Author

Ingrid Principe

Ingrid is the Content Marketing Manager at Paypro, managing both inbound and outbound marketing initiatives for the company. She has 15+ years’ of extensive marketing communications experience, leveraging brand awareness and strategic partnerships to increase sales revenue for a diverse group of B2B brands.

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